2019 Annual Conference 

June 20-22, 2019
Berglund Center
Roanoke, VA
(710 Williamson Rd NE, Roanoke, VA 24016)

Moving Forward in God's Mission
Matthew 28:18-20 New Revised Standard Version (NRSV)18
And Jesus came and said to them, “All authority in heaven and on earth has been given to me. Go therefore and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit,  and teaching them to obey everything that I have commanded you. And remember, I am with you always, to the end of the age.”

The 2019 session of the Virginia Annual Conference will be held June 20-22 at the Berglund Center, 710 Williamson Rd NE, Roanoke, VA 24016
Information will be shared on this page as it becomes available.
The housing letter will be available in early February 2019. 

Book of Reports Guidelines
Please use the link to view guidelines for writing reports for the Book of Reports. Reports are due no later than March 8, 2019 to the Office of Connectional Ministries. Please email it to BevMyers@vaumc.org.
Book of Reports Guidelines (pdf)

Housing Letter - Reservations will open at 10 a.m., Monday, February 11
Click here to open/download the Housing Letter (pdf)
As you look at the Annual Conference Housing Letter and consider reservation options, please note the laity session and clergy session will be held on Thursday morning. June 20. You will also want to note the election of General Conference and Jurisdictional Conference delegates will be on Thursday afternoon and evening.
No hard copy Annual Conference Housing Letters will be will be sent by mail. The link to the letter is being emailed to members at the email address the conference has on file for them (active clergy will receive the letter link at their @vaumc.org address.) The letter has a listing of all the hotels where we have room blocks at our convention rates. In an effort to be as fair as possible for all attendees, our special rate rooms are available to our conference attendees starting at 10 am on Monday, February 11, 2019.
It is incumbent upon clergy and district staff to be sure that any member who does not have an email address on file is made aware of this and provided with a copy of the letter. This change in process will allow all annual conference members to receive the letter and review their choices prior to making their reservations.
Questions about housing may be directed to Tim Craft at TimCraft@vaumc.org or (540) 819-9386.

Feb. 11 Update:  If you are trying to make a reservation at the Comfort Inn Airport, their phone menu may be confusing.  It says "To make a reservation, please dial 1; to reach the front desk, please dial 2."  If you dial 1, it will take you to a central reservation call center, and they are not aware of the arrangement made with the local Roanoke Comfort Inn.  You should dial 2 to reach the front desk, and they will make your reservation.

Display Space
To reserve display space at the Berglund Center, Roanoke, for Annual Conference, please see the Display Guidelines (pdf) and send a Display Request (see links below) and check to the Rev. Jennifer Fletcher at the address on the form. If you have questions, you may contact either Jennifer at JenniferFletcher@vaumc.org,  540-552-5424; or Joanna Paysour at JoannaPaysour@vaumc.org 540-989-3673. Deadline to reserve space is May 15.
Display Request (Word) 
Display Request (pdf)

Registrations
The deadline for names and contact information for all members of annual conference, including district members, was January 15. This information is entered through EVC (www.evc.vaumc.org).
 
Election of General Conference and SEJ Conference Delegates
Bishop Lewis will preside over the election of clergy delegates.
Bishop Ray Chamberlain will preside over the election of laity delegates.
General Conference and SEJ Conference Delegates will be elected on June 20 following organizing motions and rules report in the Berglund Center. Voting for lay delegates will be held in the Berglund Center. Voting for clergy delegates will be held in the performing arts theatre. In accordance with Standing Rule III.F.1, 5 hours will be allowed to complete the election process. 
Eleven lay and 11 clergy General Conference delegates will be elected. An additional 11 lay and 11 clergy SEJ Conference delegates will be elected. Following these elections, 10 lay and 10 clergy reserve delegates will be elected on a single ballot. Lay and clergy nomination forms are available at www.evc.vaumc.org
January 15 was the deadline for lay district nominees for General Conference. The deadline for lay nominees by conference agencies is March 1. The deadline for clergy nominees is March 1. 
 
Nominations from the Floor of Annual Conference
Conference Standing Rule III.D.5
Lay Nominations from the Floor. After the convening of the Annual Conference session, prior to entering block voting, the presiding bishop will ask for any nominations from the floor. Any nominations made from the floor must be made by lay members (III.D.3.) and the nominee must be present to accept or decline the nomination. Nominations from the floor shall be closed by the presiding bishop.
Conference Standing Rule III.C.2.b
Clergy Nominations from the Floor. After the convening of the Annual Conference session, prior to entering block voting, the presiding bishop will ask for any nominations from the floor. Any nominations made from the floor must be made by eligible clergy (III.C.1.b.i) and the nominee must be present to accept or decline the nomination.
 
Tellers
The Head Clergy Teller is the Rev. Melody Tanner. The Head Lay Teller is Ms. Terry Bain.
Each district is responsible for selecting four lay tellers and four clergy tellers.
 
Conference Preacher
Bishop Tracy S. Malone will preach at the 7:30 p.m. Service for Ordering Ministry on Friday, June 21, as well as at the 11 a.m. Saturday mission service. Bishop Malone is the resident bishop of the Ohio East Area, which includes the East Ohio Conference in the North Central Jurisdiction of The United Methodist. 
 
Conference Bible Study Teacher
Dr. Kevin Watson will teach on Friday and Saturday mornings at 8:15.
 
Conference Musician
Ms. Christal Heyward
 
5K
A 5K will be held on Saturday morning beginning at 6 a.m. The location of the 5K is being arranged by the Roanoke District.
 
Resolutions                   
Effective with the 2019 annual conference, resolutions are no longer included as part of the business of the Virginia Annual Conference. The rationale for this recommendation is that time spent on resolutions can be used more effectively to receive presentations and information on topics pertinent to the ministry and mission of The United Methodist Church, the annual conference or local church. These presentations may include differing opinions presented by persons who model holy conferencing. In setting the annual conference agenda, the bishop may consult with different conference agencies in determining the focus of the presentations. There will still be opportunities for motions from the floor of the conference.
 
Annual Conference Offering
The offering goal is $150,000 and recipients will be:
Africa University Student Scholarships -- $40,000
Cambodia Pastors Leadership Training -- $40,000
Mozambique Lay Leadership Training -- $20,000
Brazil “Shade and Fresh Water” children’s program -- $20,000
Just Neighbors Matching Funds Grant for Immigrant Legal Counsel in four districts -- $30,000 

Banquet Information/Requests
If you are planning a Banquet for this year's Annual Conference and would like to have your event listed in the Conference Banquet Schedule, please forward the following information to the Annual Conference Banquet Coordinator at michaelreaves@vaumc.org or mail it to the address below.
1) The Name of your group or gathering
2) The Date and Time
3) The Location
4) Contact Information for those who may want more information
If you need assistance planning your banquet, please fill out the attached "Banquet Request Form" (Word or pdf file) and forward it also.
Michael Reaves at michaelreaves@vaumc.org
or mail to
Rev. Michael Reaves
Annual Conference Banquet Coordinator
c/o Fletcher's Chapel United Methodist Church
8330 Fletcher's Chapel Road
King George, VA  22485
(540) 775-7247 (church)
(757) 653-8537 (cell)

 

The Cross and Flame is a registered trademark, and the use is supervised by the General Council on Finance and Administration (GCFA) of The United Methodist Church. Permission to use the Cross and Flame must be obtained from the GCFA, Attn: Legal Department, PO Box 340029, Nashville, TN 37203-0029; phone 615-369-2334; fax 615-369-2330

Background photos courtesy of VDOT.

The Virginia Conference of The United Methodist Church
10330 Staples Mill Road, Glen Allen, VA 23060
P.O. Box 5606, Glen Allen, VA 23058-5606
1-800-768-6040 or (804) 521-1100
Click here for directions to the Center