2018 Annual Conference


June 15-17, 2018
Hampton Roads Convention Center
Hampton, VA

The 2018 session of the Virginia Annual Conference will be held June 15-17 at the Hampton Roads Convention Center. 


Annual Conference Overview includes Great Day of Service information 

Special Housing Notice -- February 15:
At this time, the following hotels are filled and request no more calls to them for reservations: 
Embassy Suites
Country Inn and Suites
Marriott Courtyard Hampton
Hilton Garden Inn

Housing Letter
Click here to open/download the Housing Letter (pdf)
As you look at the Annual Conference Housing Letter and consider your reservation options, you may wish to know that Annual Conference will begin earlier on Friday, June 15 than in previous years.  The Clergy and Laity Sessions begin at 10:30 a.m., and the first plenary session will begin at 2 p.m.  Also, Tom Berlin will give a presentation on the Commission on a Way Forward at 9 a.m. on Friday.
Annual Conference members, both clergy and lay, should be aware that the Annual Conference Housing Letter will be handled a bit differently this year.  No hard-copy letters will be sent by mail. All letters will be emailed to members at the email address the conference has on file for them (active clergy will receive the letter at their @vaumc.org address.) The letter will also be posted on this page.  The emails and posting of the letter will take place on February 1, 2018. However, hotels will NOT be taking reservations until Monday, Feb. 12 at 10 am.  It is incumbent upon clergy and district staff to be sure that any member who does not have an email address on file is made aware of this and provided with a copy of the letter.  This change in process will allow all annual conference members to receive the letter and review their choices prior to making their reservations.
SPECIAL NOTE TO LAITY: Please make sure your local church has entered your correct email address in the conference EVC system. This is the address that will be used to send out your housing email notice. If you are a district at-large member, the addresses will come from your district office.
Questions about housing may be directed to Tim Craft at TimCraft@vaumc.org or (540) 819-9386.

Kits for Conference
As your church begins preparation for collecting items for kits, there is currently an appeal from UMCOR for Hygiene, School, and Cleaning Kits only. Click here for the complete list of items and instructions on packing each kit. Contact information and collection times during conference sessions will be posted at a later date.

Display Space
To reserve display space at the Hampton Roads Convention Center for 2017 Annual Conference, please see the Display Guidelines (pdf) and send a Display Request (see links below) and check to the Rev. Eric Vaudt at the address on the form. Deadline to reserve space is May 15.
Word file    
pdf file   

Banquet Information/Requests
If you are planning a Banquet for this year's Annual Conference and would like to have your event listed in the Conference Banquet Schedule, please forward the following information to the Annual Conference Banquet Coordinator at michaelreaves@vaumc.org or mail it to Michael Reaves, Annual Conference Banquet Coordinator, c/o Fletcher's Chapel United Methodist Church, 8330 Fletcher's Chapel Road, King George, VA  22485.
1) The Name of your group or gathering
2) The Date and Time
3) The Location
4) Contact Information for those who may want more information.
If you need assistance planning your banquet, please fill out the attached "Banquet Request Form" (Word or pdf file) and forward it also.


The Cross and Flame is a registered trademark, and the use is supervised by the General Council on Finance and Administration (GCFA) of The United Methodist Church. Permission to use the Cross and Flame must be obtained from the GCFA, Attn: Legal Department, PO Box 340029, Nashville, TN 37203-0029; phone 615-369-2334; fax 615-369-2330

Background photos courtesy of VDOT.

The Virginia Conference of The United Methodist Church
10330 Staples Mill Road, Glen Allen, VA 23060
P.O. Box 5606, Glen Allen, VA 23058-5606
1-800-768-6040 or (804) 521-1100
Click here for directions to the Center